Season Records and WebRes

Season Records Are Not Optional

​When using WebRes, you must create season records for every active year in the PMS. You don't have to configure them, but the record for that year must exist. If you don't use them in the PMS, or don't want to deal with configuring them right now, you can just go into the Season Record Setup, enter the year, then save without entering any data. 

Season Record

This image is an example of a BLANK Season Record for 2029 that will work for WebRes and no affect the PMS. If you configure it with Begin and End Dates, it will affect both WebRes and the PMS, so just leave it blank if you're not ready to commit to properly configuring it.

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These steps may be performed by the web developer or by Execu/Tech. If the web developer doesn’t wish to modify the WebRes configuration, Execu/Tech will do it for an hourly charge.

1. Create a header and footer so that the WebRes pages fit the theme of the customer’s web site. The header will be placed inside inc_header.asp. The footer will be placed inside inc_footer.asp.
   
   
2. Modify the fonts, calendar colors, calendar size, page colors, text, etc. webres.css contains all CSS settings. inc_variables.asp contains feature enabling and disabling, label text, etc. Read this file in a text editor to see what options are there.

inc_variables.asp

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Many of the WebRes settings are found in the file inc_variables.asp, located in WebRes folder.
These are some of the settings found in this file.
Whenever the option can be enabled or disabled, 0 will disable it and 1 or other specified numbers will enable it.

• Disclaimer1.html
  Disclaimer_1_Show = 1 
  This will show the disclaimer in the file disclaimer1.html.
  
  
• No. of Guests
  strNoGuests = "No. of Guests"
  Sets the text.
  
  
• No. of Guests, Adults
  MaxAdults = 8
  Sets the maximum number of adults selectable in the drop down box.
  
  AdultDefault = 2
  Sets the default choice in the field.
  
  strAdults = "Adults"
  Sets the text.
  
  
• No. of Guests, Childen
  MaxChildren = 4
  Shows the Children drop down box with a maximum count of 4. A setting of 0 causes the Children drop down box to be hidden.
  
  strChildren = "Children"
  Sets the text. 
  
  strCDAgeComment = "<font size='1'>(Children 8 and under)</font>" 
  Sets the text that appears under the Children drop down box. This text is used to define the age qualification for children.
  
  
• How did you hear about us?
  intShowSource = 1
  Shows the drop down box for the Source of Business codes defined here: Source of Business Codes
  
  strSource = "How did you hear about us?"
  Sets the text.
  
  
• Group Code
  intShowGroup = 1
  Shows the field for the Group Code. This is tied to a group in the PMS and only allows that group's block to be selected.
  
  strGroup = "Group Code"
  Sets the text.
  
  
• Package Code
  intShowPackage = 2 
• 1 = Shows a text field that allows the guest to enter a package code.
  2 = Shows a drop down box with packages defined here: Guest Packages
  0 = Does not show the package code field or prompt.
  strPackage = "Package Code" 
  Sets the text.
  
  
• Coupon Code
  intShowCoupon = 1 
  Shows the field for the Coupon Code.
  
  strCoupon = "Coupon Code" 
  Sets the text.
  
  
• ACCEPT DATES
  strAcceptBtn = "ACCEPT DATES" 
  Sets the text of the button at the bottom of the calendar page. This is the button the guests click to advance to the room type selection.

WRUNCBL.FIL

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These are the settings found in WRUNCBL.FIL, located in WebRes folder.

This file can be edited in Notepad or any other text editor. Settings may be disabled by placing a # before the line and enabled by removing the #.

• CODE-SUFFIX CGI COB
  Do not change or remove!
  
  
• CODE-PREFIX \\SERVERPATH\HOTEL\
  Path to the HOTEL software folder. Surround the path with quotes if it contains spaces.
  
  
• FILE-PREFIX \\SERVERPATH\HOTEL\
  Path to the HOTEL software folder. Surround the path with quotes if it contains spaces.
  
  
• WEBRES-BOOKING-RATE-CODE 5
  This sets the default rate code for WebRes. This overrides season rates.
  
  
• WEBRES-CC-TEST-MODE 1
  This puts WebRes into test mode allowing a reservation to be made without processing a credit card.
  
  
• WEBRES-DEPOSIT-METHOD FIRST-NIGHT
  #WEBRES-DEPOSIT-METHOD FIXED 200.00
  #WEBRES-DEPOSIT-METHOD 100% BEFORE 0 DAYS THEN 100%
  Optional, allows you to specify how the deposit will be calculated. Use only one of these options at a time!
  
  
• WEBRES-FIND-ROOM YES
  Optional, causes WebRes to assign a room number at the time the reservation is booked.
  
  
• WEBRES-GROUP-CODE WEBRES
  Optional, sets default group code if you choose to limit availability by using a group.
  
  
• WEBRES-GROUP-METHOD SUBTRACT
  Optional, determines how the WebRes group affects availability.
  
  
• WEBRES-INCLUDE-TAX YES
  Optional, causes the total amount and deposit due to calculate tax.
  
  
• WEBRES-MARKET-CODE NET
  Default Market Segment Code assigned to WebRes reservations.
  
  
• WEBRES-MAX-DAYS-STAY 21
  Optional, sets the maximum length of stay for which a guest can reserve, in this example 21 days.
  
  
• WEBRES-MAX-ROOMS 20
  Optional, sets the maximum number of rooms a guest can reserve if multi room reservations are enabled.
  
  
• WEBRES-PACKAGE-CODE NONE
  Optional, sets the default package code to be used for the WebRes rate.
  
  
• WEBRES-PAYMENT-CODES AXA,MCA,VSA
  Optional, alternate payment codes to assist in accounting of WebRes payments.
  
  
• WEBRES-RATE-CODE 4
  Optional, This sets the default rate code for WebRes. This overrides season rates.
  
  
• WEBRES-SOURCE-CODE WEBS
  Default Source of Business Code assigned to WebRes reservations.
  
  
• WEBRES-UPDATE-PROFILE 1
  Attaches to a profile matching the provided email address. If there is no profile with a matching address, a new profile is created.
  
  
• WEBRES-COUPON COUPON,1,COUP
  WEBRES-COUPON2 COUPON2,3,COU2
  WEBRES-COUPON3 COUPON3,4,COU3
  WEBRES-COUPON4 COUPON4,5,COU4
  Up to 4 coupon codes that will use the predefined rates 1 – 5. You can also specify a Source of Business code to assign to the reservation.
  Using the first line as an example, this is what the fields mean.
  • WEBRES-COUPON = Required identifier
    Additional coupons allowed are WEBRES-COUPON2, WEBRES-COUPON3, WEBRES-COUPON4
  • COUPON = Coupon code the guest will use. Variable up to 8 characters.
  • 1 = The rate code to use for this coupon.
    Additional rate codes allowed are 2, 3, 4, 5
  • COUP = Source of Business code. Up to 4 characters and must match a PMS Source of Business code.

• extras\RoomCategory (folder) 
  This folder contains the room category description html documents as well as the button layout document, “categorybuttons.asp”.
  
  
• extras\RoomDescriptions (folder)
  This folder contains the room type description html files. They should be named [ROOMTYPE].htm and must exist for all room types if this option is used. 

• images (folder)
  This folder contains various images used to create the visual style including backgrounds, buttons and logos. 

• script (folder)
  This folder contains Java applets.
  
  
• blackout.txt
  This file allows you to configure calendar blackout dates to prevent the selection of specific arrival and departure dates.
  
  

  Blackout Dates can be specified in several formats. These dates will not allow checkin or stayover. The date formats are MMDDYYYY, 2021SUNDAY, 2021JANUARY. All letters must be CAPITAL. The 4 digit year must be given before the day and month. Arrival blackouts begin with 'A,' and departure with 'D,' Arrival Blackout for one day (December 25, 2021)    A,12252021   Departure Blackout for one day (December 26, 2021)    D,12262021  Arrival Blackout for a day of the week (Every Sunday in 2020)    A,2020SUNDAY  Arrival Blackout for an entire month. (January 2022)    A,2022JANUARY  The blackout dates are entered one per line like this A,12252019   A,12252020   A,2023MARCH

• bookcal.asp
  This is a Condo™ calendar showing individual room booking status. 

• bookcal.css
  This is the style sheet for bookcal.asp 

• bookerror.asp
  This is the generic error template. 

• cancellationpolicy.asp
  This is an optional cancellation policy that must be read and agreed to before submitting the reservation. WebRes - Cancellation Policy

• carderror.asp
  This is the template for all credit card errors. 

• confirmation.asp
  This is the application that generates the HTML confirmation letter. 

• confirmationemail.htm
  This is the HTML confirmation email letter template. WebRes - Confirmation

• confirmationpage.htm
  This is the HTML confirmation web page template.  WebRes - Confirmation

• confirmationpage.css
  This is the HTML confirmation web page style sheet. 

• dateblank.htm
  This is the HTML template for blank date errors. 

• datewrong.htm
  This is the HTML template for the incorrect date format errors. 

• disclaimer1.htm
  This is the optional disclaimer for the 'calendar' page.

• EtWebResCCService.zip
  This file contains the WebRes Shift4 credit card interface service and the service installer. Extract these two files into the HOTEL folder on the PMS server and run the installer from the console at the PMS server.

• gacrncl.cgi
  This is the Condo owner calendar .cgi.

• gacrcnlg.cgi
  This is the Condo owner login script.

• gacrinit.cgi
  This is the Condo initialization .cgi.

• gawrgett.cgi
  This .cgi checks availability and returns a list of available room types or an error.

• gawrinit.cgi
  This is the WebRes initialization .cgi.

• gawrpaym.cgi
  This .cgi books the reservation and initiates credit card processing.

• gawrquot.cgi
  This .cgi verifies the rate of the selected room type.

• inc_css.asp 
  Old style sheet – no longer used.

• inc_footer.asp
  This is customizable footer to be displayed on the WebRes page.

• inc_header.asp
  This is an customizable header to be displayed on the WebRes page.

• inc_variables.asp
  This contains settings such as email, optional fields, customized display, etc.

• package-XX.txt
  XX = package code. This file allows you to submit a package to WebRes that can then be redefined based on the room type, season or both. It can also be used to restrict room type selection in certain packages by setting the rate for the restricted room types to $0.00.

• PopUp.asp
  This file contains the html popup boxes that can be used to show room type details. This file is used in conjunction with script/wz_tooltip.js.

• redirect.asp  
  Used when a custom calendar is desired. Pass variables here and WebRes will bypass its own calendar.

• redirect.htm 
  This is used to pass data from the .cgi programs to webres.asp.

• redirecttest.htm
  This is an example of using Redirect.asp to pass variables to WebRes.

• roomnumbers.txt   
  A list of room numbers, by room type, that may be listed in ‘Condo’ mode.
  
  
• ROOMTYPES.txt
  If the setting "Room_Type_Limit" in inc_variables.asp is set to "1", then only the room types in this file will be shown. This is also used to designate room types to a category.

• TimeOut.asp
  Template for the Session Timeout warning.

• webres.asp
  This is main application file and user interface of the WebRes application. DO NOT MODIFY THIS FILE!

• webres.css
  This file contains the styles for WebRes.

• wruncbl.fil
  This contains some configuration and optional settings for WebRes.