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Home > Execu/Suite Hotel PMS > Setup - Execu/Suite PMS > Other Settings > Terminal ID Number Codes-Batch Terminals

Batch Terminal ID Codes

If you are using General Ledger, Direct Bill (City Ledger), and Inventory Control, you need to be mindful of the Terminal numbers you assign when creating shortcuts. 

 

Sometimes, multiple terminals are used to process General Ledger, Direct Bill, and Inventory, and if two of them have the same Terminal ID Code, they will be working in the same batch and will overwrite each other's transactions. 

 

Therefore, any workstation with a "batch" should be assigned a unique one-digit Terminal ID Code.

  • The one-digit Terminal ID Code is used to determine which terminals "share" a batch.
  • The Terminal ID Code must be one digit, 1 through 8.
  • We allow 8 separate batches at a time, based on the terminal number.
  • Only one terminal number should be selected from each column below when assigning terminal numbers to workstations that will process General Ledger, Direct Bill, and Inventory.
  • If two workstations have the same Terminal ID Code, they will be working in the same batch and will overwrite each other's transactions.

 

To find your Terminal ID Code, use the table on the right.

  1. Look at the lower left area of your Execu/Tech Screen and find your Terminal Number.


  2. Locate your terminal number on the table to the right.

  3. Follow that column to the bottom row.

  4. Note the number at the bottom of the column where your terminal number is listed. This is your Terminal ID Code.

 

Using the table, you can see that the first batch (1) can be accessed by terminals 01, 09, 17, 25, etc. 

 

 

Important:

  • No two "batch" terminals should be assigned a Terminal ID from the same column.
  • For example, do not assign numbers 09 and 17 to two G/L or DB terminals.

 

 Execu/Tech Terminal Numbers:
01 02 03 04 05 06 07 08
09 10 11 12 13 14 15 16
17 18 19 20 21 22 23 24
25 26 27 28 29 30 31 32
33 34 35 36 37 38 39 40
41 42 43 44 45 46 47 48
49 50 51 52 53 54 55 56
57 58 59 60 61 62 63 64
65 66 67 68 69 70 71 72
73 74 75 76 77 78 79 80
81 82 83 84 85 86 87 88
89 90 91 92 93 94 95 xx 
Corresponding one-digit Terminal ID Codes: 1 2 3 4 5 6 7 8

 

Night Audit Batch Terminal ID

 

In the hotel Parameter Record, there is a setting named General ledger/ A/R Update terminal (1-8).

  • Enter the one-digit terminal ID for the computer that will receive the transactions posted during the night audit procedures.
  • Both general ledger and direct bill transaction batches should be updated daily or as often as possible, so it is important that they reside on the computer of the person processing GL or Direct Bill.
  • Note that the terminal ID must be one digit, 1 through 8.
  • The terminal numbers for batch purposes cycle after terminal 8 and duplicate terminal switches can occur since all terminal numbers correlate to 1, 2, 3, 4. 5, 6, 7, or 8. Therefore you must be careful when GL or Direct Bill is processed at more than one workstation. See the table above. Only one terminal number should be selected from each column when assigning terminal numbers to GL and DB users.

​

When assigning a terminal number to a shortcut, make sure to use a two-digit number: 01 through 95. The one-digit Terminal ID code should be used when determining which terminals "share" a batch. The one-digit Terminal ID Code is what you will enter in any field asking for a "GL" or "AR" terminal ID.

 

  

Related Pages

​

Parameter Record Software Installation - Client

Direct Bill - Execu/Suite PMS Interface


Article ID
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Last Modified
 3/17/2026 12:28 PM