Home > Direct Bill / City Ledger > Procedures > Manual Postings
Under most circumstances, you will not need to post transactions manually. There are some situations where you may need to post them manually.
Manual posting is easy. Go to Direct Bill > Customer Processing > Enter Transactions. Enter the information into each field, pressing Enter to move from field to field. When you are in the last column (OK) make sure to press Enter again. If you do not, the information will not be saved. The cursor will move to the next line. Each field is discussed below. Seq -This field populated automatically with the next sequence number. The sequence numbers will print on the transaction batch update report. Customer - Enter the customer code or type L and Enter to look it up. Type - Enter C to post a charge. Enter P to post a balance forward payment. You cannot enter P to post a payment for an open item payment . Date - Enter the transaction date. There are a couple of considerations regarding dates. If you are entering a credit invoice to offset an existing invoice you might want to use the same date. Otherwise the two transactions will show up in different columns in the Customer Aged Trial Balance report. Also note that if you post- or back-date a transaction, this will be reflected on your Final Recap in the "prior city ledger balance" line. Code - Enter a valid transaction code. Amount - Enter the amount. If it is an even dollar amount you may enter 125 for 125.00. If it is not an even dollar amount you should enter the decimal and cents. If you are entering a discount or a credit remember to type the minus sign. Reference - Enter a reference for this transaction. Comment - Enter an optional comment for this transaction. Default will be the transaction code's description. OK - Make sure to press Enter when you get to this field; otherwise you will not save the transaction. Your cursor will move to the next line. Enter the next transaction or click the exit button at the top left of the screen to exit. You also may press Esc on your keyboard. Remember to update your transaction batch when you are finished with the day's transactions. If you are fixing an out of balance account, see Fix Out of Balance Direct Bill Accounts . Related Files none.. Related Pages none..