• A DB transaction (customer invoice) will be created when Create Direct Bill Postings* is run from the Night Audit menu. *Your menu might have a different program description such as Create General Ledger/City Ledger Postings or something similar. 

• These transactions will be located on the computer designated in the Night Audit section of the Execu/Suite Parameter Record. This may or may not be the computer on which night audit procedures are performed. The batch should be updated on the computer designated in the Parameter Record.

• See Direct Bill - Execu/Suite PMS Interface and Hotel DB Transfers.

• The charge will create a transaction in the batch on the computer where the charge was posted. The batch should be updated on this computer.

• See DB Manual Postings.

• The payment will create a transaction in the batch on the computer where the charge was posted. The batch should be updated on this computer.
• See Open Item Payments.

• It will create a transaction in the batch on the computer where the POS check was closed. The batch should be updated on this computer.
• See Direct Bill - Execu/Touch POS Interface

If you wish to view the batch prior to updating, go to Direct Bill (City Ledger) > Customer Processing > Enter Transactions.

• Items in the current batch for that terminal will display.


• Each terminal will have its own batch.




• In the example above, Sequence 1 is a payment. Sequences 2 & 3 are charges.


• The two charges are transfers from Guest Ledger (hotel), posted when Create gen ledger/city ledger postings was performed at night audit. This is how the DB payments posted into hotel folios come across into Direct Bill (City Ledger.) 

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The batch cannot be reprinted once it has been updated.

To save it as a PDF or text file:

• Before you try to print and update the batch, go to File > Select Printer > Preview (Print to Your Screen):

• When you Print and Update the batch, a Print Preview window will open, allowing you can to print the document or save it as a PDF or text file.

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Go to Direct Bill (City Ledger) > Print and Update Transaction Batch.



A popup will ask if you want to update the batch now.

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Select Yes if you would like to update it now. It will print and update. 

Select No if you would like to print it first and update it later. If you print it only, remember to go back in and update the batch promptly.

Note: The batch cannot be reprinted once it has been updated.

• The transactions in blue outline are charges.
• The transaction in red outline is a payment, showing the invoices to which the payment was applied.

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If there are errors in the batch, you will not be able to update the batch until the errors are fixed.

You will see the following error message:

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Errors Exist. Press <Ok> to continue without update...

• To see what is wrong, press Ok to print the batch without updating.
• Most likely some kind of invalid character was inserted or there is a problem with the account code.
• Once you fix the problem, you will be able to update the batch.
• If you are unable to fix the problem transaction, you can delete the line and re-enter it manually.

If you see symbols like ? ! # & $ ) instead of a batch number when updating a batch, it is because the batch number is corrupt.

• The actual transactions are not corrupt, only the batch number.
• The batch can still be updated!
• It will appear with a symbol instead of a number on the Transaction Edit Report.
• Contact Support for instructions on deleting the corrupt files.

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