Home > Marina and RV Settings
Marina boat slips and RV spaces are set up in the same way as hotel rooms, with a few notable exceptions. This document will walk you through the settings unique to marina and RV park configurations. These settings will allow you to post meter readings and will allow you to charge a per-foot rate. General setup instructions are in the Hotel Control Files Setup.
Topics covered in this document: Parameter Record Room Types Rooms Charge Codes Guest Packages Other Settings Reserving a boat slip or RV Space Check-in Posting meter readings POS Posting to vessel's folio
Most of the information on this page refers to marina/dockage, but the same instructions apply to RV and campsite spaces.
Two fields in the parameter record should be set when configuring Execu/Suite for Marina or RV Park.
Default room rate code (1-5,W,M,P): can be set to P for the default if you wish to apply package rates. Otherwise enter the default rate code, such as 2. If you use Execu/Suite for both lodging and dockage, this will apply to all. However, you can specify per reservation. For more information see Room Types and Guest Packages. Site specialty code (optional): must be set to M to use the Marina features. This will not affect your guest room reservations or rentals.
Back to top
Marina slips and RV spaces must have a "room type". General instructions are in Room Type Setup. Dockage rates:
Central Res'v Code: must be set to U to activate the meter reading functionality. If you do not need to enter system-calculated meter readings, you may leave this field blank. Back to top
Each slip or space must have a Room number. Below are instructions to fields unique to Marina and RV properties. The marina slips and RV spaces are set up as described in the Rooms setup with the following exceptions: Room number is the slip or space number.
Include in Count? must be set to U to activate the meter reading functionality. If you do not need to system calculated post meter readings, you may leave this field blank. However, leave this field blank until after you have completed the setup. Then you will go back into the room and enter this information.
Optional Revenue Charge Code may be used if you sell hotel-type rooms as well as boat slips and/or RV spaces and would like the revenue posted and subtotaled separately. You also will use this if different taxes apply for slips and spaces than for rooms. The code MUST begin with RC such as RCM or RCRV or RC1. After you click Save, a new prompt will display so that you can set your meter readings: Answer Y if you want to enter meter readings. Enter the charge code for Water and Electricity readings. Enter the beginning readings. You will not change this information again unless you reset your meters. As guests check out and you enter ending meter readings the system will update automatically. Back to top
Several optional charge codes should be set up. General setup instructions are in Charge Codes Setup. Codes specific to Marina or RV properties are discussed below. Charge codes may include the following: RC or RC* (where * = another character such as M): This code is for is the nightly charge for dockage/ slip or space rental based on vessel footage. This code must begin with RC.
RT or RT* (where * = another character such as M): This code is for the taxes or fees that should apply to and post for RC* charges.
BASE: If you are using packages, you can use this code for your base rate regardless of footage. This code may be any alphanumeric characters as long as it is not a code used elsewhere as a charge code or a payment code. If you are not using packages, you do not need this code.
WAT: This is the code that the system will use to post water usage based on the meter readings you enter. This code may be any alphanumeric characters as long as it is not a code used elsewhere as a charge code or a payment code. In the "Fixed amount" field enter the rate per unit that the system should calculate when you post meter reading charges to the guest's folio.
ELEC: This is the code that the system will use to post electricity usage based on the meter readings you enter. This code may be any alphanumeric characters as long as it is not a code used elsewhere as a charge code or a payment code. In the "Fixed amount" field enter the rate per unit that the system should calculate when you post meter reading charges to the guest's folio. Other guest charges must also have charge codes. General charge code instructions are in Charge Code Setup. Back to top
Reservations for for boat slips and RV spaces are made the same was as guest rooms. Marina and RV specific instructions are below. See Reservations for general instructions.
The image below shows a reservation using a package (Rate code) P: Non-Package Reservation
In the example below, the base rate for this slip is $30 for a ten-foot minimum. Each foot over 10 is $2 per night. The nightly rate for this 15-foot slip is therefore $40. Tax will be calculated separately and will display in the "total room and tax" display for the stay.
Posting to a vessel rather than a guest room is done the same way as posting to a room. In the POS Total screen, select ROOM CHARGE and then enter the slip number. If you do not know the slip number, you can look up by guest name or by boat name. See Other Settings for instructions on enabling this option.
Publish Draft