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Time and Attendance is included with Execu/Touch POS and may be purchased as an add-on for Execu/Suite PMS. This guide will cover:
Setup Several things have to be set up to use Time & Attendance. For POS, to go POS Administrator. In the POS Store Record, answer "Y" top "Timekeeping Setup". If you answer Y, the following will display: Enter the numeric pay period beginning day. Sunday is 1; Saturday is 7. The clock-in and clock-out grace period applies only if you are using Employee Scheduling. "Calculate daily overtime?" should be Y if you are required to record more than 8 hours in a day as over as overtime. Weekly overtime is 40 hours and cannot be changed. Next, set up work codes. You can access this screen from the POS Administrator menu or from the Time & Attendance menu. Give each work code a description as shown above. If you want this employee type to declare tips at clock-out, type "Y" in the "Tips (POS)" column. You can enter the pay rate for this work code, or you can enter the pay rate for each employee in the Employee Setup or you can leave this field blank. Is you are integrating Time & Attendance to the Execu/Tech payroll system, this will override the Payroll rate setup for any imported hours. Click "Settings" at the top left "Work Code Maintenance" window. If you set this up in the POS store record, you do not need to set it up again. For PMS users not using POS, you should enter the information. Enter the numeric pay period beginning day. Sunday is 1; Saturday is 7. The clock-in and clock-out grace period applies only if you are using Employee Scheduling. "Calculate daily overtime?" should be Y if you are required to record more than 8 hours in a day as over as overtime. Weekly overtime is 40 hours and cannot be changed. To set up departments, go to System Maintenance (in the PMS master menu) or System Administrator (in the POS master menu). Select "User ID/Security Setup" then "Setup Department Records. Typically, labor departments are broader than work codes which typically are more specifically. For example, a department might be "hotel" with work codes for reservationists, auditors, etc. Another department might be "restaurant" with work codes for chef, server, cashier. The next thing you will do is set up the employees. Below is the employee setup screen for POS. If you have PMS and POS you can use either one for non-users such as maintenance. Other users will be set up in the module that they would normally log in - PMS for PMS users, POS for POS users. The POS Employee setup screen is in POS Administrator. Complete setup instructions are in POS Employee Records. The fields (other than Employee ID and password) related to for Time & Attendance are highlighted in the above image. If you will use employee cards, see Use Employee Login Cards. Field 6: Type. POS users should be set to the type of permissions they are allowed within POS, as described in POS Employee Records. Users who are to clock in only, with no other permissions, should be type "N". In Field 8 enter the default work code for this employee. You may add additional work codes in fields 22 through 26. If you are using the payroll import, you can enter pay rates for each work code. There is a MENUINI configuration setting to NOT prompt for work code; the employee will be clocked in for the default work code only. You may also enter a labor department in Field 9 but this is not required. In Field 16, Enter N if the employee is required to clock in. If clock-in is not required for this employee, enter X. Below is the employee setup for hotel (PMS) users. This is in System Maintenance - User ID/Security Setup - Employee Records. This also can be accessed from the POS System Administrator menu. When using Time & Attendance the user ID must be three characters or fewer. Enter the work code and department code. For "Schedule employee" enter N. See the complete PMS employee setup guide. If you will use employee cards, see Use Employee Login Cards. There is a setting to require supervisor password for clock-ins / clock-outs. By default, this setting is disabled unless changed. Back to top
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