It is important that you update your City Ledger (Direct Bill) batches regularly. If you do not do this, your data may become corrupt. See Transaction Batches.

Go to Direct Bill (City Ledger) > Print and Update Transaction Batch.



A popup will ask if you want to update the batch now.

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Select Yes if you would like to update it now. It will print and update. 

Select No if you would like to print it first and update it later. If you print it only, remember to go back in and update the batch promptly.

Note: The batch cannot be reprinted once it has been updated.

Sample Batch Report (Transaction Edit Report)

• The transactions in blue outline are charges.
• The transaction in red outline is a payment, showing the invoices to which the payment was applied.

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If there are errors in the batch, you will not be able to update the batch until the errors are fixed.

You will see the following error message:

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Errors Exist. Press <Ok> to continue without update...

• To see what is wrong, press Ok to print the batch without updating.
• Most likely some kind of invalid character was inserted or there is a problem with the account code.
• Once you fix the problem, you will be able to update the batch.
• If you are unable to fix the problem transaction, you can delete the line and re-enter it manually.

Corrupt Batch Number

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If you see symbols like ? ! # & $ ) instead of a batch number when updating a batch, it is because the batch number is corrupt.

• The actual transactions are not corrupt, only the batch number.
• The batch can still be updated!
• It will appear with a symbol instead of a number on the Transaction Edit Report.
• Contact Support for instructions on deleting the corrupt files.

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