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Home > Execu/Suite Hotel PMS > Setup - Execu/Suite PMS > Other Settings > Configuration Settings

PMS Configuration Settings

Your software probably came with the default settings used by most hotels.  However, there are configuration options that you can change so that Execu/Suite works best for you.  Some of these settings will be added to this Guide.  Meanwhile, please contact Execu/Tech if you would like instructions to any of the items discussed.

 

Parameter Record         

The Parameter Record is located in Manager/Setup > Hotel Control Files Setup.

 

Here are a few of the settings in the Parameter Record:

  • Amount due to calculate at check-in:  one day or entire stay
  • A pop-up asking if you want to post payment now:  No popup, cash only, or all payment types.
  • Tape chart list:  by room number, by room type
  • Default rate code (1-5, W, M, P)
  • Night audit cut-off time
  • Days to hold rooms for no-shows
  • Multiple properties - company codes/companies to include is availability screen/tape chart
  • Passwords: overbook, etc.

Guest Packages

Guest Packages are set up in Manager/Setup > Hotel Control Files Setup.

 

Here are some of the options you can set for individual packages:

  • RC* and RT*:  You can specify a dollar amount for Room Charge and Room Taxes, or you can allow Execu/Suite to calculate them based on room type and season/date.
  • Incidentals:  Incidental charges can post per room, per adult, per child, or per adult and child.  Alternatively incidental charges can post a defined percentage of total charges (excluding RT* and ST*).
  • Packages can be set to post each item separately; one line per night, one line per night with taxes separately; or one line per stay.
  • Packages can be set to post nightly, the first night only, or incidentals the first night and room charges nightly.

MENUINI.FIL

MENUINI.FIL is a configuration file that determines several settings.

  • You should not edit this file if you do not know what you are doing. If you are not precise, you may cause certain features to work improperly.
  • You should always make a backup of this file prior to editing. 

The following are some of the settings that can be turned on or off or set as defaults. This is just a sample. There are many more settings.

  • Dual currencies and exchange rates
  • Default number of credit card receipts to print
  • Default prompt for POS item code when setting up Inventory items
  • Default not check hotel guest credit limit when posting POS "room charge"
  • POS credit card tab limits
  • Print second and/or third hotel folio "comment" lines on registration form
  • Multiple confirmation letters
  • Multiple cancellationn letters
  • Multiple registration forms
  • Guest Profile on/off/lookup/setup defaults
  • Rate code title/descriptions
  • Use Outlook instead of ExecEmail for confirmation letters
  • Default deposit due date
  • Default deposit method

For instructions see MENUINI.FIL Configuration


For Point of Sale configuration settings, see Store Record.

 

For WebRes settings, see WebRes.






Article ID
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Last Modified
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