Home > Direct Bill / City Ledger
Direct Bill in the hotel industry refers to a transfer of guest charges from the guest folio to a customer account for collection of payment at a later time.
City Ledger is a hotel accounting term which refers to accounts receivable records typically maintained and processed in the back office rather than in the front office.
What is a ledger?
A ledger is a “book” of accounts to which debits and credits have been posted. Hotel accounting includes City Ledger and Guest Ledger. (Back Office is where you’ll find General Ledger.) Guest Ledger contains folios. The Guest Ledger balance is the sum of all folios. This ledger is considered to be the Front Office or Front of the House ledger.
Membership Billing: the setup for Membership Billing creates a different configuration than normal hotel Direct Bill / City Ledger. It is unlikely you will need the Membership Billing feature, but it is included in this documentation for properties needing it. This document is meant to be a general guide to using Execu/Tech’s Direct Bill/City Ledger Accounts Receivable system. Execu/Tech Systems does not offer accounting instruction, guidance, or advice of any kind. Please consult your certified accountant if you need assistance in understanding city ledger, direct billing, accounts receivables, hotel accounting protocols.
Topics covered in this help guide:
Control Files Setup (including transaction codes) Customer Setup Direct Bill - Execu/Suite PMS Interface Direct Bill - Execu/Touch POS Interface Direct Bill - General Ledger Interface Membership Billing
Hotel DB Transfers Transaction Batches Open Item Payments Manual Postings Fix Out of Balance Direct Bill Accounts Late Fees Member Billing
Transaction Batch Update Report
Customer Aged Trial Balance
Customer Detail Report
Open Item Statements
Balance Forward Statements
A/R Report Generator
Sample Reports
Publish Draft