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Home > Direct Bill / City Ledger > Procedures > Transaction Batches

Direct Bill / City Ledger - Transaction Batches

You should update your direct bill batches daily or as often as practical.  Otherwise, transactions will accumulate until they become unmanageable and possibly cause data corruption.

Batches are created in four ways:

  1. When a DB payment is posted to a folio, a DB transaction (customer invoice) will be created when "Create Direct Bill Postings" is run from the night audit menu.  Note that your menu might have a different program description such as "create general ledger/city ledger postings" depending on your settings, but it is the same program.  These transactions will be located on the computer designated in the "night audit" section of the Execu/Suite Parameter Record.  This may or may not be the computer on which night audit procedures are performed.  The batch should be updated on the computer designated in the Parameter Record.
  2.  
  3. When a charge is posted via "Enter Transactions" the Direct Bill Customer Processing, the charge will create a transaction in the batch on
    the computer where the charge was posted.  The batch should be updated on this computer.
  4.  
  5. When an Open Item Payment is posted, the payment will create a transaction in the batch on the computer where the charge was posted.  The batch should be updated on this computer.
  6.  
  7. When an "A/R CHARGE" is posted in Execu/Touch point of sale a transaction will create a transaction in the batch on the computer where the POS check was closed.  The batch should be updated on this computer.

Here is what a sample batch looks like.

 

Corrupt Batch Number

If you see a symbol or symbols (? ! # & $, etc.) instead of a batch number, it is because the batch number is corrupt. The actual transactions are not corrupt, only the batch number. The batch can still be updated, it will just appear with a symbol instead of a number on the report. Contact Support for instructions on deleting the corrupt files.

 






Article ID
 transaction_batches
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Last Modified
 1/4/2024 12:34 PM