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Home > Execu/Suite Hotel PMS > Execu/Suite Hotel PMS Setup > Other Settings > Master Folios

Master folios are used for posting transactions that should not post to guest folios.  Some master folios are optional and some are required.  

Master folios are checked in just like guests with a few exceptions.  Those exceptions are what makes these folios function the way the do.

This document will explain each type along with the relevant information to be entered.

Advance Deposits Master Folio

POS Master Folios

Gift Card Master Folio (for Execu/Gift)

Group Master Folios

Other Master Folios

 Advance Deposits Master Folio
           
The Advance Deposits Master Folio is a "holding" folio where guest reservation advance deposits are kept until the guests are checked in.  You never post to this folio.  All postings are done internally.

 

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 POS Master Folios

You should have a POS master folio for each POS outlet including Food & Beverage and Retail.  When POS checks are closed, the charge & payment transactions post to the POS master folios so that the sales, liabilities, and receipts will be included in your hotel's daily statistics and can be reported.  You should never post to these folios.  All postings are done internally.  The folio balance should always have a zero balance.




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 Gift Card Master Folio (for Execu/Gift®)

When gift cards or gift certificates are sold through Execu/Gift, the charge and payment transactions post to the Gift Card master folio.  The charge will be the sale of the card plus handling fees, taxes, etc., and the payment will be the payment type used to purchase the gift card.  You should never post to this folio.  All postings are done internally.  The folio balance should always have a zero balance.

           


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 Group Master Folios

Group master folios may be created manually (through the check-in process) or may be created automatically by the system through the Group setup process.  Charges incurred by the group will post to this folio including catering, meeting room rentals, etc.  Depending on the group setup configuration, the guest room & tax charges can post the to group master folio rather than to the individual guest folios.  Group master folios should be checked out upon departure of the group. Group master folios do not close automatically.
           


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 Other Master Folios

Additional master folios include Admin/General/Operations; Cash Sales; Adjustments; and Miscellaneous postings.  These are optional.  These folios should be closed periodically, depending on the quantity of accumulated transactions.
           


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 Click here for the Master Folios User Guide.





Article ID
 master_folios
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Last Modified
 9/21/2015 5:22 PM